Conference engagement platform: 7 sessions where the room gets a say

Four mechanics, one control panel

Most conference days mix formats: talks, panels, debates, pitches. A platform that only does polls or only does questions forces you to juggle tools, logins and QR codes. Here the operator switches mechanic in the same panel and the screen follows. Each talk can have its own reaction session with its own set of emojis and its own chart, so you can later compare the opening keynote with the afternoon workshop.

The moderator side is where most of the control sits. In reactions you can pause intake, clear the wall, switch off a single reaction or start a new session. In Q&A you approve, reject, hide an already published question, push one to the screen and mark it as passed to the speaker. In the battle you open, pause and finish a round, set a timer, hide results from participants until the reveal, and reset for the next motion. In the investor game you set the capital, the currency name and whether people must spend everything.

How to choose a conference engagement platform

Start with the delegate. If joining takes an app store download and a registration form, a large part of the hall will not bother. Test the join flow on an old phone with poor signal, not on your own.

Then look at moderation. At a conference with a chief executive on stage or journalists in row three, you need to see every question before the screen does, and you need to be able to take something down after it went up. Check that anonymity is a setting, not a fixed rule: anonymous, name required, or the delegate's choice.

Third, the screen. A good output reads from the back of a ballroom: large type, no clutter, no tiny numbers. Reactions should show proportions, the debate should show a split everyone understands in a second.

Fourth, branding and data. Organisers will want the client's logo and colours and their own names for each mechanic. They will also ask where the data sits: PULTEVENT keeps it on servers in Russia, and results can be exported and then cleared after the event. Finally, ask about the large hall: one phone gets one vote and one capital, repeat attempts are blocked on the server, and a phone that drops its connection returns to its own session without losing its choice.

Industry scenarios

The same four mechanics look different in each sector. A medical meeting might put a clinical case to the room and ask which treatment path people would choose. An association congress uses quick opinion polls on draft positions, as long as everyone understands these are not formal ballots. A dealer or partner conference lets partners back the initiatives they want funded next year. A hackathon final lets the audience pick its favourite team next to the jury. A corporate summit uses anonymous questions to leadership. Each of these has its own page, linked below.

Mistakes producers make on the day

Not testing the second screen from the back row. Text that looked fine on the laptop can be unreadable on a wide LED wall. Walk to the last row during the technical rehearsal.

Leaving a battle round open. If the moderator forgets to close it, late votes keep moving the bar while the speakers are already thanking the room. Give the operator a cue sheet with every open and close.

Running Q&A without pre-moderation because it felt friendlier. One off-topic or rude question on a six-metre screen costs more goodwill than the delay of approving each one.

Showing the QR code once. Latecomers arrive all morning. Put the code on the holding slide between sessions and ask the host to mention it after every break.

Access and the demo

You can use the platform free for 72 hours, without a card, which is enough to build a programme and run a full rehearsal with your team's phones. After that you choose monthly access or a single payment for lifetime access, and either option opens more than a hundred sections of the platform, not only Forum Interactive. Current prices are on pultevent.ru/en.

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