PULTEVENT
Forum event platform: 6 summit moments to plan before the doors open
A forum event platform has a harder job than a meeting app. A two-day summit brings a minister's address, a regional investment showcase, a youth track, industry breakouts and a closing plenary where everyone expects a verdict. PULTEVENT gives the forum team one browser panel for all of it: attendees join from their own phones through a QR code, the hall screen shows reactions, approved questions, debate scores or funding bars, and the operator changes mode in a couple of clicks.
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Forums and summits are political in a way ordinary conferences are not. There are protocol lists, officials who must not be ambushed by an unvetted question, sponsors who paid for a session, and delegations who want to see their project on the screen. The tool you pick has to be quiet, controllable and good-looking on a very large LED wall.
The Forum Interactive section was designed with that in mind. Nothing reaches the screen until you decide it should. Names and anonymity are your call. Colours, logo and the wording of every button are set in the panel so the output matches the forum's visual identity. And because it works in the phone browser, there is nothing for delegates to install on the morning of day one.
6 forum and summit moments, with the mechanic that fits each
1 Plenary with senior officials
The main plenary, cameras on, official guests on stage. Delegates send questions from their seats, addressed to a named speaker. The moderator sees each one before anyone else does and pushes the chosen few to the screen with the speaker's name on them.
How to run it. Agree with the protocol team beforehand who can see the moderation screen and who makes the final call.
Officials answer real questions from the hall without the risk of an open microphone.
2 Regional project contest
Municipalities, universities or startups present projects in short slots. Every delegate receives forum coins to invest, with quick buttons of plus 10, 25 and 50. The ranking on the LED wall reshuffles as money moves.
How to run it. Name the currency after the forum. It shows up on every phone and in every photo of the screen.
Delegations see their project on the big screen, and the outcome is decided by the whole hall rather than a closed jury.
3 Strategy debate on a policy question
Two experts defend opposite positions on something the region or industry is genuinely arguing about. The split bar moves as delegates vote, and the timeline shows whether the argument changed minds.
How to run it. Hide results from delegates' phones until the reveal, so early numbers do not steer later voters.
A forum gets a headline: the hall moved from one position toward the other during the session.
4 Youth or talent track
A younger audience in a smaller hall, often less willing to take the microphone. Reactions let them respond to each speaker with a tap, and the Q&A can stay anonymous.
How to run it. Change the reaction labels to the language of that track. A custom set is a two-minute job in the panel.
Participation rises when nobody has to stand up and speak first.
5 Industry breakout sessions
Several short expert talks in a row. Each talk gets its own reaction session, so you end the day with a separate chart for every speaker.
How to run it. Start a new session at each speaker change. If you forget, two talks merge into one chart.
Programme committees get honest material for choosing next year's speakers.
6 Closing plenary and the forum's view
The closing session reports back: the winning project, the debate result, the moments that got the strongest reactions. You can add a final opinion round on the forum's key theme.
How to run it. Say plainly on stage that this is a snapshot of opinion in the hall, not a formal resolution.
The forum closes on something the delegates made together, which helps with press and with sponsors.
Protocol-safe questions
Pre-moderation holds every question in a queue. The operator approves, rejects, or hides one already shown.
A contest with a clear winner
The investor game ranks projects by total virtual capital, so the result is simple to announce and hard to dispute.
Readable from row forty
Screen layouts use large type and proportions rather than small figures, which suits wide LED walls.
Nothing to install
Delegates join in Safari or Chrome on iOS and Android. The laptop and phones need internet.
Planning the forum weeks ahead
Go through the programme grid and mark each slot: reactions, questions, debate, contest or nothing. Not every session needs interaction, and a forum that asks for a tap every ten minutes wears people out. Two or three strong moments per day usually work better than constant prompts.
Collect speaker photos and job titles for the Q&A list and the debate cards early, and project descriptions and images for the contest. Chasing a regional administration for a logo on the morning of the event is a familiar and avoidable stress.
Rehearsal day in the hall
Connect the operator laptop to the LED processor or projector and open the full-screen output on the second display. Check the aspect ratio: many forum halls use very wide walls, and you want the QR code and the text centred where the cameras can see them.
Then send ten colleagues to different corners of the hall and have them join from their phones, send a question, vote in a test battle and spend some coins. Watch the laptop and the wall at the same time. This is also when you find out that the venue Wi-Fi asks for a login page, and you still have time to arrange a different network or tell delegates to use mobile data.
Who does what on the day
A forum usually needs two people on the platform: the moderator or host on stage, and an operator at the tech desk. The operator approves questions, opens and closes rounds and switches the screen. The host tells the room what to do and reads out results.
Write a cue sheet. For each session it says which mechanic is live, when the QR code appears, when the round closes and who says the result. Most problems on forum days are not technical, they come from the host and the operator having different ideas about the timing.
Common mistakes at summits
Leaving the contest open after the last pitch. A few delegates keep adjusting their allocations, the ranking changes while the host is announcing the winner, and the photo on the wall no longer matches the words. Close the round, then speak.
Mixing breakout talks into one reaction session. Every speaker change needs a new session, or the charts become useless for the programme committee.
Assuming the venue network will cope. Ask how the Wi-Fi behaves with a full hall and whether mobile signal is good inside, especially in basement halls.
After the forum
Export the questions, the debate timelines, the reaction charts and the contest results for the organiser's report. Then clear the data. Everything sits on servers in Russia, which some clients will ask about in advance.
To try all of this before signing anything, the 72-hour demo is free and needs no card. After that there is monthly access or a single payment for lifetime access, both covering the whole platform. See pultevent.ru/en for prices.
About the author
PULTEVENT was built by Ruslan Barashkin, who moderates business forums and corporate conferences and has hosted over 500 events since 2014: best host of Moscow 2024 and of Saint Petersburg 2023 at the TOP 100 Awards. He made it for his own events first. The rest is at pultevent.ru/en.
How to prepare a forum or summit on the platform
- 1
Mark the programme slots that get reactions, questions, a debate or the project contest.
- 2
Gather speaker photos, debate positions, project cards and the forum's branding.
- 3
Set moderation, anonymity, capital and currency name, and whether votes can change.
- 4
On rehearsal day, connect the second screen and test with phones spread across the hall.
- 5
Brief the host and operator with a cue sheet that lists every open, close and reveal.
- 6
After the closing plenary, export the results for the report and clear the data.
FAQ
Can officials be protected from awkward questions?
Is the final opinion round a formal vote?
Can we change the currency name in the contest?
Do delegates have to register?
Will it look like our forum?
What if a delegate's connection drops?
See also
Run brighter events — with PULTEVENT
All audience interactions, a second screen and timing in one app. Guests join by QR — internet is needed for you and for them.
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